How Well Do You Know Microsoft 365?
Microsoft's Office 365 cloud based solution has been in production for almost 10 years following its launch in 2011 to its recent re-branding in April 2020 to Microsoft 365. Yet despite its longevity, it is not uncommon for a business stakeholder to be left uncertain or unaware of the tools available to them due to consistent development and feature additions Microsoft provide.
There are several subscription plans available and having a solid understanding of the feature set of each one will ensure the correct plan is selected for your business. There are options tailored for small to medium business as well as options for an enterprise level.
What is Microsoft 365?
Microsoft 365 is a line of subscription services model provided by Microsoft which gives a business an alternative to buying perpetual licences.
Which online services are in Microsoft 365?
Microsoft 365 plans give users access to Microsoft Office Apps such as Outlook, Word, Excel and PowerPoint, communication tools such as Microsoft Teams (replacing Skype). and cloud storage options such as SharePoint and OneDrive. Many plans also give access to Exchange Online which is a cloud based email hosted service designed as an alternative to on premise solutions.
What's changed about Microsoft 365 from Office 365?
This is a re-branding exercise by Microsoft where they have changed the names of plans aimed at small to medium businesses- The functionality of the products has not changed.
New Subscription Names
How can your Business benefit from Microsoft 365?
Microsoft 365 Subscribers can benefit from the following features:
- New Features – Access to new feature releases including new versions of Office Apps when they are available.
- Access to updates including patches for Windows 10 Enterprise and Office Apps.
- Security Features – Access to features such as Encrypted email, Data Loss Prevention and Mobile Device management.
- Flexibility – M365 is entirely cloud based, meaning all that is required is an internet connection to gain access on any device.
- Collaboration – Access to tools such as SharePoint allow for greater collaboration on shared documents, including the ability to have multiple users update the same document live from their device.
- Communication – Microsoft Teams makes communicating with stakeholders inside and outside of the business far easier, with features such as instant messaging, Video conferencing and Screen sharing.
Which desktop apps are available in Microsoft 365?
All Microsoft 365 plans include access to desktop office apps including Word, Excel, Outlook, PowerPoint and OneNote. The subscription will also include regular. security and feature updates for apps installed on a user device. The subscription also provides access to cloud based versions of the office apps which can accessed via a web browser, with documents saved using OneDrive Storage. Office Apps can install on 5 separate devices with gives a user the option to installed on their mobile devices too.
Which Microsoft 365 Subscription is right for my business?
With several options available picking the right subscription is important, however it is possible select a different subscription for each user.
Below are some of the most common plans for a small to medium business. (Many options are available included those aimed at enterprise)
Microsoft 365 Business Premium
Microsoft Office Applications included:
Word, Excel, PowerPoint, Outlook, Publisher and Access.
Exchange Online, SharePoint Online, Microsoft Teams, OneDrive for Business, Intune And Azure Information Protection.
Microsoft 365 Business Standard
Microsoft Office Applications included:
Word, Excel, PowerPoint, Outlook, Publisher and Access. Services Included: Exchange Online, SharePoint Online, Microsoft Teams and OneDrive for Business.
Microsoft 365 Apps for business
Microsoft Office Applications Included: Word, Excel, PowerPoint, Outlook, Publisher and Access. Services Included: OneDrive for Business.
Microsoft 365 Business Basic
Microsoft Office Applications Included:
Cloud versions of Word, Excel, PowerPoint, Services Included: Exchange Online, SharePoint Online, Microsoft Teams and OneDrive for Business.
Managing Microsoft 365 within your business
To ensure that Microsoft 365 environment is managed correctly it is important that each business has an administrator who is aware of the management tools available.
Microsoft 365 Admin Centre
This tool allows an administrator to manage aspects like Shared calendars, Microsoft Account Management, OneDrive Storage, File Storage management including SMB Share permissions, device management and access to enhanced Security features. Azure Active Directory Admin Centre This portal allows administrators to improve security by enabling features such as multi-factor authentication and self service password resets.
Thinking of migrating to Microsoft 365?
Whilst the migration of data and services to Microsoft 365 has never been simpler, it is important to ensure the correct subscription plan is selected and that solid a migration project plan is put in place to ensure a smooth transition.
Microsoft 365 Migrations with TechBrain